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USING STYLES IN WORD 2007 UPDATE

Just to make sure we we are all clear on what an in-built and what a custom style is :. Problem :- When the user uploads the content and then later opens the content for editing, he was seeing the inbuilt styles as well and they wanted only the custom styles and “Clear Formatting” option to be seen in the content file. This also offered the consistency in the styles used in the content files used in the system. This facilitated the styles being introduced in the system only once (or whenever the Admin wants) using the template and the same styles getting used in all the content files without having the user to recreate them in each content file. When the user uploads the content in the system, the styles from the word template gets into the to the uploaded content file (more on this later). The second part is where the user uploads his own content files Word 2003 (.doc) files in the system. Let us call this file as a word template. The system has two parts in context of the problem I am going to discuss about – One part where the Admin uploads a Word 2003 (.doc) file containing all the custom styles created in there into the system.

To save space in the document, choose the Do Not Embed Common System Fonts check box.The project in which I working nowadays is a content authoring and management system and makes extensive use of Word 2007.

If you will be using a small number of characters in a particular font, choose the Embed Characters In Use Only check box.

Ensure the Embed TrueType Fonts check box is selected.

To stave off this issue, make sure that you have Word configured so it will embed TrueType fonts with the document: This can affect the appearance of the document, even when you subsequently open it back on your original system. If a document uses a font that is on your system, and then that document is opened on a system that doesn't have the same font, Word will substitute a different font for the missing one. You might also check to make sure that all of the users have the same fonts installed on their systems.

The way around this problem is to make sure that the document uses a template other than Normal.dot (preferably one stored on the server and accessible by all users) or that everyone's Normal.dot template is the same. If, for instance, the document uses Normal.dot and each user's Normal.dot template is different, then this can affect the appearance of the document. The problem could also be related to the template attached to your document. The following macro will do this rather nicely: In that case, you may want to use a macro to go through all the styles and change the setting. That can obviously get rather tedious if you have a lot of styles in the document. This means that you will need to go through each and every style in your document and follow these same steps. That's right-Word allows dynamic style updating to be set on a style-by-style basis. Notice that these steps affect only a single style in a document. Word displays the Modify Style dialog box. Click the down arrow and select Modify.You should see a down-arrow appear at the right side of the style name. Hover the mouse pointer over a style name in the task pane.Word displays the Styles and Formatting task pane, at the right side of the screen. Choose Styles and Formatting from the Format menu.If you are using Word 2002 or Word 2003, the steps are different: Click on Close to dismiss the Style dialog box.Click on OK to close the Modify Style dialog box.

USING STYLES IN WORD 2007 UPDATE

Make sure the Automatically Update check box, at the bottom of the dialog box, is clear.

The Modify Style dialog box is displayed.

In the list of styles, select a style name.

To turn this feature off, all of the users will need to perform these steps if you are using Word 97 or Word 2000: Thus, with the feature turned on, if someone makes a change to an individual paragraph, the change is also applied to the underlying style, which in turn affects every other paragraph in the document that uses that style. This feature of Word causes changes to a style definition when someone applies an explicit formatting change to something in the document. First of all, you need to check to make sure that all users have dynamic style updating turned off. There are a couple of things to check when this happens. If Don saves a file with certain styles in place and someone else with access to the server opens and saves the same file, then when Don subsequently opens the file, invariably the style definitions have changed.

It seems that when there are multiple authors using a single document, the styles sometimes change unexpectedly. Don has run into a problem in his office regarding styles.